Minutes of the Annual General Meeting of the
       Home Unix Machine -- Brisbane User Group

Held between 7:45pm and 8:45pm on 18 September 1999, 
in Hawken Engineering Building, at the University of Queensland.

Openning Formalities
====================

The meeting was delayed waiting for quorum. The 
minimum quorum of thirty-eight was reached comprising 
twenty-eight members present in person and ten proxies.

The Chair (Brent Wesley, President) declared the 
meeting open at 7:45pm.

As the Secretary (Anthony Towns) was not present,
the Chair appointed Raymond Smith to take the minutes
of the meeting.

Agenda Items
============

Reports from Office Bearers
---------------------------

President's Report

The President, Brent Wesley, reported an excellent year
of growth for HUMBUG. Membership has risen 60% to 130. This 
membership growth demonstrates the growing popularity of 
Home UNIX.

HUMBUG again participated in the Expo-UNI event which was
a success in raising the profile of HUMBUG and Free UN*X.

Treasurer's Report

The Treasurer, Mark Suter, reported "we have money".  The club 
ran at a surplus of $875.00 for the year ending 30 June 1999. 
Major outlays the previous financial year were for: Hard Drive 
($406.98), Laminating Machine ($119), Linux Journal Subscription 
($120.92), Humbug banner ($150) and Humbug TShirts ($520).  My 
mention of the "Logo" was in error, it should have been 
Laminating Machine, as above.

The Treasure also reported that as the club's annual turnover 
is less than $50,000, it will not be required to collect GST.
It will also be ineligible to claim GST credits.

A full copy of the Treasurer's report is attached to these minutes.

Librarian's report

The Librarian, Clinton Roy, reported that all items in our
inventory have been accounted for. However, there have been 
problems with smaller "consumable" items like network connectors 
going missing. Of special note is the donation of club member
David Wood of a copy of his book "Internet Mail Programming".

A full copy of the Librarian's report is attached to these minutes.

Acceptance

Brent Wesley moved a motion to accept the reports. This was 
seconded by Jason Parker and Robert Brockway and passed unopposed.

Elections
---------

As required by the consititution Brent Wesley stood down from
the Chair for his election. Bruce Campbell, Vice President, took
up the Chair.

The Chair called for nominations for the position of President,
        Brent Wesley was nominated by Mark Suter, and seconded 
        by Robert Brockway. 
As no other nominations were received, the Chair declared Brent Wesley
President.

Brent Wesley resumed the Chair.

The Chair then called for nominations for the remaining executive
positions.

For the position of Vice President, 
        Bruce Campbell was nominated by Simon Lusan, and 
        seconded by Craig Armour. 
As no other nominations were received, the Chair declared Bruce Campbell 
Vice President.

For the position of Secretary,
        David Starkoff was nominated by Craig Armour,
        Raymond Smith was nominated by Jason Parker, and 
        seconded by Simon Lusan.
Because David Starkoff was not present to accept the nomination, the 
Chair declared his nomination invalid. Raymond Smith's nomination was
made after the Chair had ruled David Starkoff's nomination invalid.
As no other nominations were received the Chair declared Raymond Smith 
Secretary.

For the position of Treasurer,
        Mark Suter was nominated by Jason Parker, and seconded
        by Simon Lusan.
As no other nominations were received, the chair declared him 
Treasurer.

For the position of Librarian
        Robert Brockway was nominated by Gary Curtis, and seconded
        by Ben Fowler.
As no other nominations were received, the Chair declared him
Librarian.

Other Business
--------------

The Chair then called for any other business to be discussed.

Robert Brockway proposed that the constition be amended to change
the quorum at the AGM from 33% of Club Membership to 25% for an SGM.
[Note: SGMs include AGMs]. Jason Parker questioned the difference
this would make (being 33 instead of 38 people). Pick was concerned
that this would be undemocratic and would open the meeting to stacking.
The Chair advised that the motion could not be put at this meeting
as the constitution requires an SGM for constitutional questions. The
Chair will announce a meeting to consider the question at a date to
be set.

Jason Parker raised the issue of the custody of the club's
"drinks". Parker has been responsible for drinks at meetings, but 
is no longer easily able to transport them to meetings. Mathew Day 
voluntered to take over this task.

As there was no further business the Chair declared the meeting
closed at 8:45pm.

Attachments
===========

Treasurer's Report
------------------

With the assistance of my father, Warwick Suter, CPA, we've
produced the following Balance Sheet.

Our major outlays the previous financial year were for: Hard
Drive ($406.98), Laminating Machine ($119), Linux Journal
Subscription ($120.92), Humbug banner ($150) and Humbug TShirts
($520).  My mention of the "Logo" was in error, it should have
been Laminating Machine, as above.

The $63 deficit that I reported during the meeting was based
on too narrow a view - the bank statement.  The figures below
give an accurate view of our current state.

With regard to the GST, we are in the "too small to matter"
category, that is, our gross turnover is less than $50,000.
Thus, we don't collect GST, nor are we eligible to claim
GST credits.

-- Mark John Suter | I know that you  believe  you understand
suter@humbug.org.au  | what you think I said, but I am not sure
PGP encryption is OK | you realise that what you  heard  is not
Ph: +61 4 1162 2316  | what I meant.                  anonymous

----------------------------- begin -----------------------------
               Home Unix Machine Brisbane Users Group
                           Balance Sheet
                         as at 30 June 1999

                               1999      1998
                                 $         $

Current Assets

Stock for Resale                399        35
Cash on Hand                    574
Cash at Bank                  1,786     1,849
                             ------    ------
Total Current Assets         $2,759    $1,884
                             ======    ======

Members Funds

Accumulated Funds             1,884     1,884
Surplus (Deficit) for year      875
                             ------    ------
Total Accumulated Funds      $2,759    $1,884
                             ======    ======

-----------------------------  end  -----------------------------


Librarian's Report
------------------

HUMBUG Library

Software

   * GIMP
   * Debian 1.3.1 Source
   * Suse 5.2
   * Linux Developers Resource -
        o Red Hat 4.0
        o Slackware 96
        o Kernel Sources 2.0
        o Red Hat 5.1
        o GNU archive
        o GCC archive
        o Debian 1.2
   * Sparc Red Hat 5.1
   * Sparc Red Hat 4.1

Hardware

   * Small bag of cable ties
   * Small bag of screws and things
   * Small bag of external cables
   * Network Cards
        o 11 * 3Com 3c509
        o 4 * 3Com 3c509b
        o 3 * 3Com misc
        o 1 * NE2000 compat
        o 2 * misc
   * Cables
        o 3 * power cables
        o aix
             + 2 * short
             + 1 * long
        o coax
             + 2 * very short
             + 36 * medium
             + 4 * T piece
             + 3 * terminator
        o utp
             + 5 * longish piece with only one connector
   * Miscellanous Cards:
        o 2 * voice modem
        o 2 * sound card
        o 2 * serial card
        o 1 * SCSI card
        o 1 * IDE card
        o 1 * floppy controller
        o 2 * video card
   * Bag of internal cables

Books

   * Wired
   * Linux Journal
   * Internet Email

AGM1999 (last edited 2016-03-28 04:04:44 by JamesIseppi)