Attachment 'AGM2008minutes.txt'

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   1 members total - 45
   2 
   3 
   4 minutes agm 20/08/2008
   5 
   6 6pm: pres declares meeting open
   7 6:01pm - pres kicks off reports with presidents report (attached)
   8 
   9 stephen thorne moves to accept report seconded by james mcpherson
  10 passed unopposed.
  11 
  12 6:15: vice president delivers report:
  13 (attached)
  14 
  15 6:17 matthew franklin moves to accept - russell stewart seconds
  16 passed unopposed.
  17 
  18 6:20 
  19 secretary's report - member count (45), secretary duties such as PO box, new member enquiries.
  20 also pointed out that PO box was paid for with secretary's credit card, reimbursed by cheque. 
  21 russell stuart moved to accept, matthew franklin seconds
  22 passed unopposed
  23 
  24 6:25
  25 treasurers report (attached)
  26 greg black moves, matthew franklin accepts
  27 
  28 passed unopposed
  29 
  30 president proposes that previous meetings be accepted
  31 james mcphersson moves, greg black seconds
  32 passed unopposed
  33 
  34 6:30 
  35 librarians report (attached)
  36 james mcpherson moves to accept, matthew franklin seconds
  37 passed unopposed.
  38 
  39 president introduces closing time changes: proposed time change from midnight to 10:30pm
  40 
  41 background: president points out that closing time creates difficulties for exec members to commit to 12pm closing time, also may cause exec possibilities to not go for exec membership.
  42 :
  43 president moves for voting on changing closing time to - packup to start at 10pm, out of the room by 10:30.
  44 
  45 clinton roy moves:
  46 greg black seconds:
  47 
  48 motion defeated:
  49 
  50 gaz places motion to floor - modification on the previous, variable close time : between 10:30 and 12:00, depending on execs.
  51 russell seconds. 
  52 
  53 motion passed.
  54 
  55 general business:
  56 clarificaiton of earlier rule - assigning "trusted people" to pack up and close the meeting in executive abscence by byron - this was passed 2 agm's ago.
  57 
  58 russell thanks executive for running the AGM - points out that he has been to a few OS AGM's and ours is, in his opinion, one of the best.
  59 
  60 Clinton calls elections: 
  61 
  62 calls for nominations for president:
  63 gaz nominates clinton roys for president
  64 greg seconds
  65 clinton accepts. (stating he is an idiot.)
  66 
  67 chairmans calls for nominations:
  68 matthew franklin nominates james iseppi
  69 byron seconds
  70 james iseppi accept.
  71 
  72 stephen thorne nominates russell stuart.
  73 russell declines.
  74 
  75 clinton roy nominates murray mccallister
  76 stephen thorne seconds
  77 murray declines.
  78 
  79 clinton roy 9
  80 james 13
  81 
  82 clinton has decided on 20 lashes to be self-administered.
  83 
  84 james nominates murray mccallister
  85 clinton seconds
  86 murray accepts
  87 
  88 james iseppi nominates mark ellem
  89 matthew franklin seconds
  90 mark accepts
  91 
  92 stephen thorne nominates elspeth thorne
  93 james iseppi seconds
  94 elsie accepts
  95 
  96 murray 6
  97 elspeth 3
  98 mark: 11
  99 
 100 mark is passed as vp.
 101 
 102 secretary:
 103 gaz nomi8nates clinton roy
 104 elsie seconds
 105 clinton accepts
 106 
 107 james nominates scott
 108 matthew franklin seconds
 109 scott accepts.
 110 
 111 scott wins secretary vote.
 112 
 113 nominations for treasurer:
 114 matthew franklin nominates elspeth
 115 greg seconds
 116 elsie accepts.
 117 
 118 russell nominates clinton : clinton declines
 119 
 120 stephen nominates greg: greg declines.
 121 
 122 elspeth elected unopposed.
 123 
 124 nominations for librarian 
 125 james nominates matthew franklin
 126 mark seconds
 127 matthew accepts.
 128 
 129 clinton nominates murray
 130 greg seconds
 131 murry declines.
 132 
 133 elsie nominates clinton - clinton declines.
 134 
 135 matthew campaigns, points out he has worked at a library, knows book repair.
 136 
 137 matthew elected unopposed.
 138 
 139 
 140 
 141 new exec decided.
 142 
 143 non-exec roles:
 144 
 145 WWW
 146 sydadmin
 147 talks
 148 
 149 WWW/sysadmin/talks maintainer - please see exec.
 150 
 151 talks maintainer/liason - clinton impresses importance of role as talks are the lifeblood of HUMBUG.
 152 
 153 james starts discussion on internet access at meetings - SSH access brought up. as we are getting the account for free, the UQ admin isn't inclined to make this happen.
 154 
 155 show of hands for SSH support.
 156 
 157 russell to give a talk showing how to get SSH access in meetings.

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