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'''Motion:''' To accept this report of the secretary. '''Motion:''' To accept this report of the Secretary.
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Congratulations to Clinton Roy, who continues on as secretary. Congratulations to Clinton Roy, who continues on as Secretary.
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Congratulations to John Keogh, our new treasurer. Congratulations to John Keogh, our new Treasurer.

HUMBUG AGM 2017

Details

  • Minutes taken by: Clinton Roy

    Place: The Edge, State Library of Queensland

Agenda Items

1. Meeting Open

  • Meeting opened by Joel Addison at 5:00

2. Attendees and Apologies

  • Clinton Roy (with proxies for Tony Bilbrough and Simon Ellis)
  • Russell Stuart (with proxies for Mark Suter and Greg Lehmann)
  • Ewan Edwards
  • Murray Yates
  • Joel Addison
  • John Keogh
  • Greg Black

    Apologies: None


3. Confirmation of Previous AGM Minutes

  • Motion: Accept the minutes of the of the previous AGM.

    Proposed: Joel Addison

    Seconded: Greg Black

    Result: passed unanimously


4. Reports

The aim of these reports is to present what has happened during the year in relation to the club.

4.1. Exec Reports

4.1.1. President - Joel Addison

I'd like to welcome everyone to the HUMBUG AGM today, and thank everyone for attending.

This year has been fairly quiet, with no events directly run by us. We have still contributed to a number of community events over the past year, which has been excellent to see. I note also that Russell is doing an excellent job in his new position as Treasurer of Linux Australia, following on from his time as Treasurer for the Brisbane PyCon Au conferences.

In terms of membership, we have kept stable numbers again this year. We have attracted a number of new people throughout the year, but we need to work more on retaining them past one or two meetings. I think having more talks could work to help with this, but that does rely on people wanting to give them.

We have had some change in rooms for meetings throughout the past year. I would like to thank Aguido and the Business School for organising and providing a room for the first half of the year, and the prior year. Clinton has done excellent work in securing rooms for the latter half of the year, including one at the very last minute the day before a meeting. I think the move back to rooms in the School of ITEE is a step in the right direction. I think we can build upon this over the next year to work with some of the related student groups at the university, which may attract some new members along the way also.

I have been working with several others, both inside and outside HUMBUG, to construct a bid to host Linux.Conf.Au on the Gold Coast in 2020. We have done some site inspections, and are quite happy with the venue options available to us. I am confident that we will be able to host a successful conference, based on these and the budget estimations. We will submit our bid once Linux Australia opens the call for bids, which I expect to happen in the not too distant future.

Finally, I would like to thank Clinton and Greg for their work on the Executive this year. It has been a pleasure to work with both of you.

Motion: To accept the report of the President.

Seconded: Russell Stewart

Result: passed unanimously

4.1.2. Treasurer - Greg Black

Accounts

  • Savings Account
    • $1,242.59 === Balance as at previous AGM (2016-09-24)
    • + $100.00 (Membership payments x 3)
    • + $363.44 (Transfer from PayPal)

    • + $0.02 (Credit interest)
    • $1,706.05 === Closing balance (2017-09-23)
  • Term Deposit
    • $8,310.44 === Balance as at previous AGM (2016-09-24)
    • + $245.21 (Credit interest)
    • $8,555.65 === Closing balance (2017-09-23)
  • PayPal

    • $74.84 === Balance as at previous AGM (2016-09-24)
    • + $400.00 (Membership payments x 16)
    • - $15.20 (PayPal charges - 16 x $0.95)

    • - $363.44 (Transfer to Savings Account)
    • - $28.01 (USD $20.00 Pay OpenVirtuals)

    • $68.19 === Closing balance (2017-09-23)

Overall Position

  • Total at previous AGM: $9,627.87
  • 2016/2017 Profit: $702.02
  • Club Assets: $10,329.89

Membership

  • Financial members at 2016 AGM: 21
  • New members joining: 3
  • Renewing members: 16
  • Members deceased: 1
  • Financial members at 2017 AGM: 18

Motion: To accept this report from the Treasurer.

Seconded: Russell Stuart

Result: passed unanimously

4.1.3. Secretary - Clinton Roy

Overwhelmingly this year, my task has been getting our room bookings on a firm basis. Occasionally this has required last minute communications. We are now have UQ room bookings sorted for the rest of the year — despite today's venue :) And we have te support and contacts to continue making bookings at ITEE.

I would like to thank Aguido Davis and Sarah Walters for our Business School bookings. I would also like to thank Stephen Viller and Michael Bruenig for their support of Humbug, and Michelle Dobson for her logistical help. A special thank you to Belinda Weaver for a last minute booking.

Motion: To accept this report of the Secretary.

Proposed: Clinton Roy

Seconded: Joel Addison

Result: passed unanimously

4.2. Non Exec Reports

4.2.1. System Admin - Russell Stewart

No problems to report.

4.2.2. External Participation

Russell is treasurer of Linux Australia.

A list of events that members helped out with in the last year:

  • CompCon 2016 - Clinton volunteered.

  • HealthHack 2016 - Clinton volunteered.

  • Research Bazaar 2017 - Clinton attended, volunteered. Backup trainer that was called on.
  • Software Carpentry - Griffith Uni, Gold Coast campus - Clinton volunteered and trained.
  • Gold Coast Hackerspace Open Day - Clinton attended, and spoke on linux.conf.au plans.
  • PyCon Australia 2017

    • Clinton did back end web dev and on the ground running around. Also gave a talk.
    • Joel was second in charge of video recording.
    • Russell thanked the conference team on behalf of Linux Australia.
  • Wordcamp Bne 2017 - Joel led the video team, Matthew, Kimberley and Clinton helped.
  • BrisPy - Clinton reprised his pyconau talk.

A list of conferences that members are planning on helping out with in the coming year:

  • The UseR conference.
  • Linux.conf.au in a few years time.

5. Nominations and Voting

5.1. President

  • Nominee

    Proposer

    Seconder

    Accepted Y/N

    Withdrew Y/N

    Vote Count

    Joel

    Greg

    Russell

    Yes

    No

    Unanimous

Congratulations to Joel Addison, who continues on as President.

5.2. Secretary

  • Nominee

    Proposer

    Seconder

    Accepted Y/N

    Withdrew Y/N

    Vote Count

    Clinton

    Russell

    Joel

    Yes

    No

    Unanimous

Congratulations to Clinton Roy, who continues on as Secretary.

5.3. Treasurer

  • Nominee

    Proposer

    Seconder

    Accepted Y/N

    Withdrew Y/N

    Vote Count

    Greg

    Russell

    No

    Russell

    Greg

    Yes

    Yes

    John

    Russell

    Yes

    No

    Unanimous

Congratulations to John Keogh, our new Treasurer.


6. General Business

Russell wishes to thank Clinton for organising the room bookings. Russell moves a motion of thanks, Greg seconds. Motion of thanks passed unanimously.

Ewan moves a motion to note that the first of the founding members has passed away. Russell seconds this motion. Passed unanimously.


7. Meeting Close

Meeting closed at 5:15pm

AGM2017 (last edited 2017-10-01 07:32:18 by ClintonRoy)