Attachment 'constitution-1996-11-12.txt'

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   1 The Constitution of the Home Unix Machine - Brisbane User Group
   2 
   3 
   4 Section 1: The Club
   5 
   6 1a)	The name of the club is the Home Unix Machine - Brisbane User Group.
   7 
   8 1b)	The name of the club may either be identified by its full name, 
   9 	or by the acronym HUMBUG.
  10 
  11 1c)	The aim of HUMBUG is to help people with Unix(tm) and unix like 
  12 	operating systems, to further the use of Unix(tm) and unix like
  13 	operating systems, and to act as a focal point for people who 
  14 	enjoy using Unix(tm) and unix like operating systems to meet.
  15 
  16 
  17 Section 2: The Executive
  18 
  19 2a)	The Executive shall be comprised of the following
  20 	positions:	President
  21 			Vice President
  22 			Secretary
  23 			Treasurer
  24 			Librarian
  25 
  26 2b)	The relative rank of the executive members is as follows:
  27 
  28 		1st	President
  29 		2nd	Vice President
  30 		3rd	Secretary
  31 		4th	Treasurer
  32 		5th	Librarian
  33 
  34 	In the absence of the President, the highest ranking executive member
  35 	shall assume the role of Acting President.
  36 
  37 2c)	(i)	The President is the head of the Executive.
  38 
  39 	(ii)	The Vice-President shall assist the President in the
  40 		execution of their duties.
  41 
  42 	(iii)	The Secretary shall be responsible for the day to day
  43 		running of HUMBUG.
  44 
  45 	(iv)	The Treasurer shall be in charge of maintaining the
  46 		financial records of HUMBUG.
  47 
  48 	(v)	The Librarian shall be in charge of maintaining the
  49 		equipment owned by HUMBUG.  This includes arranging
  50 		storage for equipment not in use.
  51 
  52 2d)	No individual may occupy two or more executive positions
  53 	simultaneously.
  54 
  55 2e)	Any executive office bearers except the President and Vice
  56 	President may appoint club members to be assistants for their position.
  57 
  58 2f)	The President may create non-executive positions, and appoint club 
  59 	members to these positions.  These positions shall carry
  60 	responsibilities as determined by the President at the time 
  61 	the position is created. 
  62 
  63 2g)	All executive office bearers may appoint an individual to act in
  64 	their place at executive meetings.
  65 
  66 	(i)	This proxy position becomes effective as soon as a letter
  67 		of authorisation from the office bearer is presented to the
  68 		President.
  69 
  70 	(ii)	The letter of authorisation must contain clear indication of
  71 		the intent to transfer power to the proxy, and must contain
  72 		the time that the proxy status will expire.  Proxy status
  73 		may not last longer than 28 days from the date of presentation.
  74 
  75 	(iii)	The letter must be personally signed by the executive 
  76 		officer nominating the proxy.
  77 
  78 	(iv)	An individual to take on the proxy position must be a member
  79 		of HUMBUG, but may not be acting in another executive 
  80 		position.
  81 
  82 2h)	An executive position shall be deemed to have fallen vacant should
  83  	the member holding the position fail to attend (in person or
  84 	proxy) or send apologies for three consecutive executive meetings 
  85 	or any one Special General Meeting.
  86 
  87 2i)	If any executive position except President falls vacant the
  88 	President may appoint a member of HUMBUG who is not in the
  89 	executive to this position.  This appointment will only be valid
  90 	until the next Special General Meeting, at which an election for
  91 	the position must be held.
  92 
  93 2j)	This Special General Meeting must be announced within 14 days of
  94 	the temporary appointment.
  95 
  96 2k)	A Special General Meeting must be announced within 1 month of the
  97 	vacancy being announced.
  98 
  99 2l)	If the position of President falls vacant, the highest ranking
 100 	executive member shall immediately assume that position, and shall
 101 	in the process of becoming President vacate his or her old executive 
 102 	position.
 103 
 104 Section 3: Elections
 105 
 106 3a)	Elections for all executive positions will take place at the Annual 
 107 	General Meeting.
 108 
 109 3b)	Current executive positions shall fall vacant at the end of the Annual 
 110 	General Meeting.  The new executive will immediately take power. 
 111 
 112 3c)	For 14 days prior to an Election the Secretary will accept signed
 113 	written nominations.  This may be in physical or authenticated 
 114 	electronic form.
 115 
 116 3d)	During the Annual General Meeting, the President will call for
 117 	nominations for the next Executive.  All members of HUMBUG may
 118 	nominate themselves or be nominated by another club member for these 
 119 	positions.  Each nomination must be seconded in order to be valid.
 120 
 121 3e)	If a position has only one nomination, that person may take power
 122 	without an election.
 123 
 124 3f)	If no one nominates for a position, the President will declare the
 125 	position vacant.  
 126 
 127 Section 4: Executive Meetings
 128 
 129 4a)	In order for an executive meeting to be opened, the 
 130 	following two conditions must be met:
 131 
 132 	(i)	The President or Vice-President must be present.
 133 
 134 	(ii)	At least 3 executive members must be present.
 135 
 136 4b)	Two types of executive decisions are recognized.
 137 	
 138 	(i)	An ordinary executive decision (here after called an
 139 		executive decision) consists of a simple majority of an
 140 		official executive meeting.
 141 
 142 	(ii)	An unanimous executive decision consists of an unanimous
 143 		decision of all current executive members at an executive 
 144 		meeting.
 145 
 146 4c)	The President has the right to bar non-executive members
 147 	from an	executive meeting, at any time.
 148 
 149 4d)	The Executive may reverse the President's decision with an
 150 	executive decision.
 151 
 152 4e)	Any individual not barred by the President may be present
 153 	at executive meetings, but may not vote.
 154 
 155 4f)	At least one executive meeting should be held per month.
 156 
 157 4g)	Notice of at least one week must be given for any executive 
 158 	meeting.
 159 
 160 
 161 Section 5: General Meetings
 162 
 163 5a)	The Executive has the right to bar or unbar any individual from
 164 	any Ordinary General Meeting, at any time.
 165 
 166 5b)	At least one General meeting should be held per month.
 167 
 168 5c)	Notice of at least one week should be given for any General
 169 	Meeting.
 170 
 171 5d)	Special General Meetings are to be held to elect positions, and as
 172 	the president sees fit.
 173 
 174 5e)	Notice of at least two weeks must be given for any Special General
 175 	Meeting.
 176 
 177 5f)	The secretary, or their nominated proxy shall take minutes of each 	Special General Meeting.
 178 
 179 5g)	The Acting President shall chair each Special General Meeting.
 180 
 181 5h)	A Financial Member must have been a member for a minimum of three
 182 	months to have voting rights at a Special General Meeting.
 183 
 184 5i)	An eligible Financial Member may proxy his voting rights for one 
 185 	Special General Meeting by providing the president, vice-president, 
 186 	or secretary with signed written notice  of their intent.  This may 
 187 	be in physical, or authenticated electronic form.
 188 
 189 5j)	A member may not proxy his voting rights more then 14 days prior to 
 190 	the announced date of the Special General Meeting for which his rights
 191 	are to be proxied.
 192 
 193 5k)	A quorum of one third of the Financial Membership of the Club is
 194 	required for a Special General Meeting.
 195 
 196 5l)	No member of HUMBUG may be barred from a Special General Meeting.
 197 
 198 5m)	The Annual General Meeting shall be held in the month of 
 199 	September.
 200 
 201 5n)	The Annual General Meeting shall be considered a Special General 
 202 	Meeting.
 203 
 204 Section 6: The Membership
 205 
 206 6a)	The membership fee varies depending on the month in which it is
 207 	paid, and expires on the 31st day of the following August or the 
 208 	next AGM whichever is the latest.
 209 
 210 	The membership fee can be determined from this table.
 211 
 212 	Month		Fee
 213 	--------------------
 214 	September	$15
 215 	October		$15
 216 	November	$15
 217 	December	$12
 218 	January		$12
 219 	February	$12
 220 	March		$9
 221 	April		$9
 222 	May		$9
 223 	June		$6
 224 	July		$6
 225 	August		$3
 226 	--------------------
 227 
 228 6b)	Membership fee changes are to be considered amendments to this
 229 	constitution.
 230 
 231 
 232 Section 7: Club Services
 233 
 234 7a)	The club may offer two categories of service.
 235 
 236 	(i) Club Services are provided solely to financial members of the
 237 	club.
 238 
 239 	(ii) Public Services are to be provided to all interested parties.
 240 
 241 7b)	The club may charge fees for the use of either category of
 242 	service.
 243 
 244 7c)	The club mailing list is to be considered an official announcement
 245 	channel of the club.  Any information announced on the mailing list
 246 	shall be considered to have been announced to the club membership.
 247 	All club members should be subscribed to the mailing list.
 248 
 249 7d)	Any member may request in writing, that the secretary send them a
 250 	copy of official announcements in writing.
 251 
 252 Section 8: Finances
 253 
 254 8a)	All finance records are to be maintained by the Treasurer
 255 
 256 8b)	Only members of the executive are to be signatories to the clubs 
 257 	bank accounts.
 258 
 259 8c)	All club expenditure must be approved by a unanimous executive
 260 	decision.
 261 
 262 8d)	The executive may authorise the payment of recurring expenses or
 263 	the allocation of a fund to pay for a class of expenses.
 264 
 265 8e)	All financial/bank statements are to be sent to the secretary who
 266 	should forward them to the treasurer.
 267 
 268 8f)	The treasurer should be able to provide a statement regarding the
 269 	clubs financial position on one weeks notice.
 270 
 271 8g)	A copy of the financial records (all or partial) of the club must
 272 	be made available to any member of the club should they request it.
 273 	The costs of preparing the copy may be recovered from the member.
 274 
 275 8h)	The President is responsible for arranging an annual audit of the
 276 	clubs financial records.  This may be done internally.
 277 
 278 8i)	A full financial statement and audit must be presented to the club
 279 	at the AGM.  Should a motion to accept them as accurate fail, the
 280 	President must propose an external audit.
 281 
 282 8j)	The club may decide against an external audit.
 283 
 284 8k)	Should an external audit be required, it must be performed by a
 285 	non-member approved at a Special General Meeting.
 286 
 287 Section 9: Property
 288 
 289 9a)	Any property in the possession of the club shall be held by it for 
 290 	the purpose of the body and if at any time the body ceases to exist 
 291 	shall devolve upon an organisation with similar aims and goals.
 292 
 293 9b)	All club property and non-financial assets are to be administered
 294 	by the Librarian.
 295 
 296 9c)	The Librarian should be able to provide a statement regarding the
 297 	clubs assets on one weeks notice.
 298 
 299 9d)	A report on all property and non-financial assets owned, or
 300 	controlled by the club is to be presented to the club at the AGM.
 301 	Should a motion to accept the report as accurate fail, the
 302 	President must propose an audit.  This may be done internally.
 303 
 304 9e)	This audit must be presented to the club at a Special General
 305 	Meeting called no later then two months after the Annual General 
 306 	Meeting.
 307 
 308 9f)	If the audit fails to pass a motion to accept it.  The President
 309 	must propose an external audit.
 310 
 311 9g)	The club may decide against an external audit.
 312 
 313 9h)	Should an external audit be required, it must be performed by a
 314 	non-member of the club approved at a Special General Meeting.
 315 
 316 Section 10: The Constitution
 317 
 318 10a)	This Constitution is the basis of the authority and operation of 
 319 	elected and appointed positions of HUMBUG.
 320 
 321 10b)	The constitution may only be altered by a two thirds majority vote
 322 	of the members present at a Special General Meeting.

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