Executive Meeting 6/2/2010

Opening

Meeting is opened by Russell Stuart at 2:23pm.

Present:

Apologies: None

Regular Agenda

Accepting Previous Minutes

MOTION raised by Russell to accept the previous minutes, seconded by Mark. Passed unanimously.

Executive Reports

Secretary's Report


MOTION raised by Matthew to accept the report, seconded by Steven. Passed unanimously.

Treasurer's Report


MOTION raised by Clinton to accept the report, seconded by Matthew. Passed unanimously.

Vice President's Report

Required Tasks

To advertise OSDC on the main page: Not completed. Deep down I felt it was too little to late as there was a very small time window for people to attend.

To organize the pack up roster. To get new room bookings. Partially completed. I will fill it out as the year progresses.

To get new room bookings. Completed for the first 6 months see meetings report. Post help information to the wiki to help people use the lists more effectively. Completed enough to say I have done it but I should include more information.

Meetings Report

Membership Report

Contacts


MOTION raised by Steven to accept the report, seconded by Mark. Passed unanimously.

Librarian's Report


MOTION raised by ?? to accept the report, seconded by ??. Passed unanimously.

President's Report

http://lists.humbug.org.au/pipermail/general/2010-February/019285.html


MOTION raised by Clinton to accept the report, seconded by Steven. Passed unanimously.

Non Executive Reports

Sysadmin Team


Talks Liaison


Events Organiser


Other Agenda Items

Simon asks about quota problems. It seems the unmetered quota gets used up. ACTION: Clinton to ask ITS to increase quota.

Closing of older mailing lists

MOTION raised by Russell to close the following mailing lists:

- blipvert - chat - csig - dsig - talks

Closing means they will be moved of the lists page, and will no longer accept new posts. The archives remain available for the foreseeable future.

Seconded by Matthew. Passes with one against.

ACTION for Steven: Lodge Trac ticket to implement above motion.

Linux Home Server HOWTO

Miles Brennan has offered up control of his _Linux Home Server HOWTO_ to Humbug for us to maintain. The Executive needs to determine if we should accept this work and how it might be maintained.

The general consensus is that it will be difficult to find someone to maintain it.

Executive Reports

Russell: I'd like to formally change our executive meeting procedures so that only reports emailed can be formally accepted at a committee meeting. Those not accepted will be deemed for the purposes of my Presidents Report to be not given.

MOTION raised by Russell: Only reports mailed to <admin AT lists DOT IGNORE THIS humbug AND THIS DOT org AND FINALLY DOT THIS au> or <general AT lists DOT IGNORE THIS humbug AND THIS DOT org AND FINALLY DOT THIS au> at least 12 hours prior to the commencement of the Executive meeting can be formally accepted at that meeting.

Seconded by Clinton. Passed unanimously.

Minutiae

rs: The spare PO box key. ACTION: Clinton to see the postoffice about how much a new key (or set of keys) is.

Next Meeting

The next Executive meeting is pencilled in on for First of May, 2pm prior to the normal meeting.

Uncompleted Actions

From the 14/11/2009 exec meeting

From the 19/09/2009 exec meeting

Closing

The meeting was closed by Russell at 3:05pm.