Executive Meeting 1/Oct/2011
Meeting opened at 2:24 PM by Russell Stuart.
- Russell Stuart (President)
- Clinton Roy
- Matthew Franklin
- Greg Black
Accepting Previous Minutes
MOTION raised by Russell Stuart to accept the previous minutes, seconded by Clinton Roy. Passed unanimously.
Allocation of Roles
- Russell: Sysadmin
- Clintion TReasurer
- Matt: Membership and Room bookings
Sorting Out The Membership
Russell is suggesting that we send out membership renewal notices. Greg suggests that we send out a renew notice now and then one at the end of the year. Russell said that is exactly what he intended. He ask Matthew to setup the spreadsheet and to draw up a list of people that we needed to email.
- Result: Matthew to setup new spreadsheet and fill in the details. Draw up a list of people to send an email to and Russell. Russell to send out the renewal notice email.
We need to get the room bookings done. Matt to draw up dates, create email and then send to Russell. Russell will then pass that onto Del at ITS to make our booking for us.
- Result: Matthew to create the email that Russell will then pass onto Del at ITS.
Russell says that we if we can get 5% interest on our bank balance then we would earn $350 per year which is about what we earn in membership. Currently our account is not setup to use that kind of interest. We would need to have $10,000 be we could. Russell wants to see if we could find a bank that would give us that interest.
- Result: Russell to look into getting a better bank account.
- The next exec meeting will be on the 15th. Matthew to send out the announce. This will be a short meeting to give an update on the renewal notices.
- The next full exec meeting will be 26th of November.
- To create the email for Room Booking that Russell will then pass onto Del at ITS.
- To setup new spreadsheet and fill in the details. Draw up a list of people to send an email to and Russell. Russell to send out the renewal notice email.
- To send out announces for the next exec meetings
- To look into getting a better bank account.
- To send on the Room Booking email to Del at ITS.
- To send out the renewal notice email.
The meeting was closed by Russell Stuart at 2:45 PM