Executive Meeting 2/Feb/2012
Contents
Opening
Meeting opened at 3:10 PM by Russell Stuart.
Exec Present:
- Russell Stuart (President)
- Clinton Roy
- Matthew Franklin
Present:
- Mark Ellem
- Simon Ellis
- Helen
Apologies: None
Regular Agenda
Accepting Previous Minutes
MOTION: ' raised by Russell Stuart to accept the previous minutes, seconded by Clinton Roy
Presidents Report
Reports submitted to previous exec meeting:
Presidents Report: done and accepted. Secretaries Report: done and accepted. Treasurers Report: done and accepted. Sysadmin Report: done and accepted.
Things that have happened since the last meeting:
1. We have transferred most of Humbug's funds into a 6 month term
- deposit, which automatically rolls over unless we instruct otherwise. The major motivation is the interest earned will be roughly equal to our current membership income.
2. LCA. Some of the Exec attended LCA, and caught up with a lot of
- old Humbug members while we were there. One thing that came up at LCA people external to Humbug pointed out that Humbug's web pages don't mention "Open Source", at all. We will discussing this at the next Exec meeting.
MOTION: ' raised by Russell Stuart to accept the previous minutes, seconded by Matthew Franklin
Secretary Report
Correspondence: Since the last Exec meeting there has been no correspondence to speak of.
Membership Numbers: We have 18 current members of which 0 have joined since the last Exec Meeting.
Mobile Phone: I have brought a mobile phone with a 20/year prepaid plan to use as a contact point for people coming to the meetings. The phone number is 0452498061.
MOTION: ' raised by Matthew Franklin to accept the report, second by Russell Stuart
Treasurers Report
Mailed out 3 online bank transfer reciepts. No other expenses. 47997 2 interest deposits for 2 cents. A direct deposit from Simon.
MOTION: ' raised by Clinton Roy to accept the report. Matthew Franklin Seconded. Passed
Sysadmin Report
Backups available (these must have been sighted):
- 2012-02-03
Date a backup was tested by a complete restore from backup only:
- 2012-02-02 to 03
Percentage of disk space used:
- Filesystem Size Used Avail Use% Mounted on /dev/xvda 20G 5.5G 15G 28% /
List of packages that aren't up-to-date security wise:
- (none)
Any major configuration changes since the last exec meeting:
- none
Changes to schedule of people with access to the box:
- none since last meeting.
MOTION: ' raised by Russell Stuart to accept the report. Clinton Roy Seconded. Passed
General Business
- Roombookings: Matthew and Russell to send out a request for roombookings in March. We will need to make sure that we don't get rooms that will be a problem as happened today.
- Term Deposit: Russell has now setup the term deposit. Matthew and Clinton need to get access to this account.
- Sysadmin: Russell wants to put out a request for help with Sysadmin duties.
- Clinton is nominating for a position on LA.
- Opensource: Someone at LCA mentioned that they wanted to setup an opensource group. This came as a surprise to us. He pointed out that there is no mention of Opensource on the webpages. Matthew has agreed to put up the mentions on the website.
Next Meetings
- The next full exec meeting will be 12/5/2012.
Tasks
Matthew
- Mentions of Opensource: Put up the mentions on the website.
- Gain access to Netbank and get the term deposit account added.
- Roombookings: To write up an email to send to roombookings.
Clinton
- Gain access to Netbank and get the term deposit account added.
- Write up the Treasure's Report and submit.
Russell
- Okay and submit the roombookings email from Matthew.
Closed
The meeting was closed by Russell Stuart at 3:30pm