Bid Budget Document

The "Official" format of the budget document is a spreadsheet which can be updated using open office. I think its best to keep track of all versions uploaded, so here they are:

For convenience I have translated the spreadsheet into Wiki Format. This is Revision 2:

Budget for Humbug's bid for LCA 2010

-

Income

Each

Total

Source

Total attendees

Sponsorship

167859

Unchanged from 2008

Attendees

Registrations

495

346691

Based on the average registration fee

LCA 2008

582

(Actual)

Total

735

514550

LCA 2010

700

(Projected – venue can cope with 1100+)

.

Actuals for Melbourne 2008

Expenses

Attendees

E/Bird

$ ea

$ Total

Concession

61

0

154

9394

Attendee Transport

24.0

16800

Weekly Zone 1 & 2 bus ticket for all attendees

Hobbiest

163

85

352

51392

AV Hire

21.0

14700

Melb's Camera + Radio Hire

Professional

272

125

748

184756

Credit Card Fees

7.5

5250

Speakers

86

0

0

0

Daytime Catering

0.0

0

Supplied by QUT

Early Bird Disc

20%

Ghosts

10.0

7000

Total Registration

245542

Google Party

35.0

24500

Avg Registration per Attendee

422

Hardware costs

5.0

3500

Insurance

11.0

7700

This was 0 in Melb??

Local Travel

15.0

10500

Melb Van + Truck + Storage

Projected for Brisbane 2010

Open Day

10.0

7000

Attendees

E/Bird

$ ea

$ Total

Paper Committee

2.0

1400

Concession

73

0

165

12045

Partners Program

10.0

7000

Hobbiest

196

102

385

67606

Penguin Dinner

90.0

56397

Quote from the BCEC, Prof + Hob + Speakers

Professional

327

150

825

245025

Printing

27.0

18900

Melb Conference Booklet, plus a bit for signage

Speakers

103

0

0

0

Professional Networking

70.0

25060

Quote from Maritime Museum + Enticeme, Prof + Speakers

Dinner

80

21520

Publicity

10000

Upped significantly from LCA 2007

Early Bird Disc

20%

Schwag

38.0

26600

Total Registration

346196

Speaker Travel and Accom

120.0

84000

Avg Registration per Attendee

495

Speakers Dinner

28.0

19600

Speakers Gifts

18.0

12600

Venue Costs

0.0

0

Supplied by QUT

Total

512.2

358507

.

Profit/Loss

222.9

$156,043

(inc GST)

.

Notes:

- All figures are inc GST.

- Registration was increased in line with expected inflation over 2 years (10%).

- The average registration assumes all attendees pay for dinner.

- Except where noted the actuals were lifted from the LCA 2008 worksheet, increased by 10%, and scaled for the number of attendees.