Attachment 'Sydney-LCA2007-Bid.txt'


   1 From: Jeff Waugh <>
   2 To: Linux Australia <linux-aus@lists.linux.xxxxxx>
   3 Subject: [Linux-aus] Pitch for, 2007
   4 Date: Wed, 2 Nov 2005 07:41:12 -0500
   6, Sydney 2007
   7 ==========================
   9 We're a keen team of Sydney-based FOSS lovers, and we're aiming to host the
  10 best EVER. This is our pitch to Linux Australia to bring the
  11 conference to Sydney in January, 2007.
  13 is rapidly growing in size and scope, and appealing to old and
  14 new audiences as Free and Open Source Software gains popularity. Our team is
  15 committed to growing - and its audience - such that it retains
  16 its intimacy and irreverence, and continues to represent the fun and curious
  17 nature of our community.
  19 We've covered the basics...
  21  * we have a strong and committed team reflecting a broad set of experiences
  22    and interests
  23  * a fully sponsored, proven venue
  24  * a rocking budget
  25  * keen sponsors
  27 ... and we bring some unique ideas to the plate:
  29  * a structured conference 'release schedule' (after all, we have the GNOME
  30    release manager emeritus on the team!)
  31  * plans to handle the growth and changing demographic of the conference
  32    without sacrificing intimacy
  33  * an Open Day to grow the community, and show off our great work beyond the
  34    traditional audience of
  37 The Team
  38 --------
  40  * Lindsay Holmwood
  41  * Sara Kaan
  42  * Ben Leslie
  43  * Matthew Moor
  44  * Jeff Waugh
  45  * Pia Waugh 
  46  * Jamie Wilkinson
  49 The Venue
  50 ---------
  52 The University of New South Wales was such a great venue and setting for the
  53 first conference in 2001 - not only are we keen to return, but
  54 the School of Computer Science and Engineering (CSE), Faculty of Engineering
  55 (FE) and the University of New South Wales (UNSW) were keen to have us back!
  56 They have offered to sponsor the venue in full if the Sydney 2007 pitch is
  57 accepted.
  59 The facilities include a 945 theatre for keynotes, four smaller theatres for
  60 mini-confs and presentations - all fully decked out with modern AV equipment
  61 and accessible with wheelchairs - and ample indoor/outdoor gathering space
  62 nearby. Wonderful on-campus venues exist for the networking evening and the
  63 Penguin dinner, along with plenty of cafes and shops around the university.
  64 There is plenty of accomodation within walking distance of the conference
  65 venue, in price ranges appropriate for students and professional attendees,
  66 with easy transport from the airport and city, and on/nearby-campus parking.
  68 Finally, for those not interested in the beautiful Coogee and Bondi beaches,
  69 the university provides full wireless coverage and we'll have terminal rooms
  70 for the laptop challenged.
  73 The Budget
  74 ----------
  76 A growing requires a tougher, more robust budget. We've split
  77 our budget into necessary and discretionary items, and plan to wholly fund
  78 the necessary items - such as the venue, speaker costs and the very basics
  79 of our social functions - through sponsorship. This protects Linux Australia
  80 against blowouts, and gives the organising team much more flexibility with
  81 discretionary items... the fun stuff!
  83 The budget takes into account the experience gained from previous
  84 conferences, with local costings. It will be made available to the Linux
  85 Australia committee soon after the submission of this pitch.
  88 Sponsorship
  89 -----------
  91 We aim to work very closely with our sponsors to ensure they are satisfied
  92 with their partnership, and are keen to return for following
  93 events. We have approached a number of potential sponsors, and received
  94 their verbal support for in Sydney, 2007. Smaller sponsorships
  95 from local Open Source focused businesses will be an important part of our
  96 sponsorship strategy.
  99 Partners and Kids
 100 -----------------
 102 We are committed to providing a mix of organised events for partners (and in
 103 some cases, children) and free time where partners can simply explore the
 104 city and surrounds with good information and suggestions in hand. We are
 105 engaging with many previous attendees of the partners programmes to ensure
 106 prior experience and suggestions are taken on.
 109 Open Day
 110 --------
 112 We plan to involve new audiences with the Open Day - a less
 113 technical event with competitions, fun demonstrations, a poster and demo
 114 session for FOSS projects represented at, showbags, and a
 115 specific focus on involving students. Open Day will start at 2pm, allowing
 116 conference attendees to participate in tutorials or BOFs prior to the Open
 117 Day activities. Drinks and snacks will be available, with Pizza & Thai at
 118 7pm to attract the "after-work" crowd and their families.
 121 Public Relations
 122 ----------------
 124 With PR opportunities built into the release schedule, good communications
 125 between attendees and from the conference to the outside world, dollars
 126 committed in the budget for advertising, and the wonderful press opportunity
 127 the Open Day provides, we believe we can ensure a full house for the
 128 conference and related events, and great coverage of in local
 129 and international media, which of course is good for everyone.
 131 We will be inserting ads for the conference in relevant IT publications. Ads
 132 for the Open Day will be more broadly distributed in mainstream media,
 133 school publications, and to schools and peak education bodies themselves.
 136 Seven
 137 =====
 139 We're chomping at the bit to put this conference together, so please let the
 140 Linux Australia committee know that you are excited about in
 141 Sydney, 2007. We will rock you.
 143 - The Seven Team
 145 -- 
 146         "We must be proactive, eternally vigilant, forever fighting,
 147              overwhelmingly clever and handsome." - Robert Love
 149 _______________________________________________
 150 linux-aus mailing list
 151 linux-aus@lists.linux.xxxxxx

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