1 Humbug Exec meeting - 27/06/2009. 2 3 Attendees: 4 Scott Wilson - Secretary 5 Mark Ellem - Vice President 6 Matthew Franklin - Librarian 7 8 Proxy: 9 Shaun Nykvist - President 10 11 Non-exec members: 12 Greg Black 13 Stephen Thomas 14 Russell Stuart 15 Simon Ellis 16 Byron Ellacot 17 Sean Greene 18 19 20 Apologies: 21 None. 22 23 Not in attendance: 24 Elspeth Thorne - treasurer. 25 26 Meeting Declared Open 2:30pm 27 28 Expenses discussion: 29 30 Mark raised the point that we need to have adequate management of expenses, to prove to both exec and general membership that we're not spending lavishly. Members do not believe they are adequately kept up-to-date with financial states - sourced from the fact that our treasurer is effectively MIA. Ideally, a treasurers report would accompany the minutes of every meeting - however this has not occured. 31 32 A requirement has been proposed that a treasurers report should be produced and presented at every executive meeting as well as at the AGM. Mark has offered to give a quick rundown of our finances in the interim. 33 34 Current Balance: 6769.17 35 36 Recent expenditures: 37 PO Box - 18/03/09 $185 38 Installfest: $200 39 40 Deposits: 41 Cashbox deposit (excess float) 27/03 $85.50 42 Cashbox deposit (membership fees) 01/06 $140 - 27.80 from installfest donations 43 44 Matthew Moves to accept financial report as fair and correct 45 Scott seconds 46 47 passed unopposed. 48 49 As for the matter of the missing treasurer, a proposal has been made that given that we're close to the AGM, we may just struggle along without a effective treasurer until the AGM. 50 51 motion proposed that we accept this action and have the secretary gently remind the treasurer of her duties, and that proxies should be given before each meeting - additionally a treasurers report should be presented eithher in person or via email. 52 53 Proposed by mark ellem 54 Seconded by matthew 55 56 passed unopposed 57 58 Expenses reimbursement: 59 Mark presented various expenses paid by his own pocket recently: 60 $6.81 - replacement key for cashbox 61 $5.55 - scissors for cutting out membership cards 62 $47.24 - removeable-type stamp for marking humbug correspondence, humbug property, etc. 63 64 $52.79 to mark ellem for stamp and scissors 65 $6.81 to matthew for cutting the key 66 67 shaun moves 68 scott seeconds 69 passed unopposed 70 71 Large purchase: 72 73 Mark presented a digital video camera purchased with his own money. 74 some background: 75 mark and matthew hvae been experimenting with recording and presenting talks. The borrowed camera that we were using was a: not ours and b: not entirely suited for the task (no firewire, no mic-in). Mark suggested we would need camera, tripod, microphones, and cables to join same. 76 77 Reasons presented for owning a HUMBUG camera: 78 no reliable camera source, loaned cameras can be lost at any time. 79 Can be loaned to trustworthy financial members for projects that are aligned with humbug ideals. 80 can be used to record our OWN talks. 81 f 82 Member Greg Black raised the question that if we record and present talks electronically, it provides less incentive for members to show up at meetings. however, mark and mathew raised the point that archiving the talk, raising questions, etc. 83 84 Clinton raised the question that the process for purchasing equipment may not have been followed in this instance - gently reminded the exec members to show a little more restraint in future. Linux australia also has a budget for equipment that may be able to be used - clinton has offered to do the paperwork for reimbursement of camera funds from linux australia. 85 86 proposal: HUMBUG to reimburse mark for purchase of video equipment and in turn to seek a grant from linux australia via clinton roy. 87 88 Motion for previous from matthew: 89 scott seconds. 90 passed unopposed. 91 92 Mark proposed that we produce a budget for future AV purchases and present to a future exec meeting. a two-week timeframe. matthew to present to next meeting for future voting. 93 94 Shaun has offered to donate a video tripod to HUMBUG. executive gratefully accepts. 95 96 Meeting closed 2:10pm
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