Executive Meeting 15/12/2017

Contents

Opening

Meeting opened at 6:30 PM by the President.

Present:

Apologies:

MOTION raised by Clinton to accept the previous minutes, seconded by John. Passed unanimously.

Bank accounts have been changed over to new Exec
Communication with UQ about room bookings has occurred. Have not heard back yet, but the contact was only back at work today so should hear back next week.
So far have only asked for Jan and Feb room bookings. Rest of the year will be organised soon.

MOTION raised by Clinton to accept the report, seconded by Joel. Passed unanimously.

Currently have access to general account, but not the term deposit account as yet.
Money has been transferred out of PayPal.
Financial members: 4
Membership email reminder will be sent after PayPal account is fixed.

Date	Description	Amount	Balance
15-Dec-2017	Balance at previous meeting	1,706.05	1,870.445

Date	Description	Amount	Balance
15-Dec-2017	Balance at previous meeting	112.42	8,555.65

Financial members at previous meeting	17
New members joining	0
Renewing members	4
Financial members as at 15-Dec-2017	4

MOTION raised by John to accept the report, seconded by Clinton. Passed unanimously.

Gold Coast linux.conf.au 2020 bid has been submitted to Linux Australia. We expect to hear more in the new year.
Russell has been following up on the PayPal account. I'd like to thank him for his efforts on this.
Our financial membership is low at the moment, but we expect this to increase once PayPal is up and running again.

MOTION raised by Joel to accept the report, seconded by John. Passed unanimously.

Backups available (these must have been sighted): 2017-12-10.
Date a backup was tested by a complete restore from backup only: 2017-12-11.
Percentage of disk space used:
- Filesystem Size Used Avail Use% Mounted on
  /dev/xvda 180G 5.2G 175G 3% /
List of packages that aren't up-to-date security wise: (none)
Any major configuration changes since the last exec meeting: None.
Changes to schedule of people with access to the box: None.

MOTION raised by John to accept the report, seconded by Joel. Passed unanimously.

Payments
- The executive would like to create a non-exec role titled "Online Payments Maintainer".
- The scope of this role encompasses all privilages required to be the liaison with all online payment vendors.
Clinton raises a motion to create this role and offer it to Russell Stuart. John seconds the motion. Passed unanimously.
Term Deposit
- There are updates to the term deposit account, related to what happens upon maturity of the term deposit. Changes can now be made online via the bank website.
- The exec does not feel comfortable making a decision without first seeking input from members.
- Discussions will be had with members at the next meeting to determine the best outcome for HUMBUG.

The next Executive meeting is pencilled in to be held at 2 PM on Saturday ??/??/20??.

The meeting was closed by the President at 7:30 PM.

Clinton: Transfer access of Term Deposit from Greg to John. This is an error on the bank side, based on paperwork.
Clinton: Confirm room bookings for Jan and Feb 2018.
Offer the Online Payments Maintainer role to Russell.
Determine dates for future exec meetings.
Create a list of options for the Term Deposit, to take to members.