1 From: Russell Stuart <russell-humbug@xxxxxxxxxxxx> 2 To: Mark Looi <m.looi@xxxxxxxxxx>, Jared Ring <jring@xxxxxxxxxxxxxx> 3 Subject: Status of LCA 2009 bid 4 Date: Fri, 13 Apr 2007 10:41:31 +1000 5 6 Mark & Jared, 7 8 Time is marching on, and I am feeling the pressure to get a 9 things resolved. Things like venues for other events and 10 budgets. To start work of those things I to know the 11 venue for the event. 12 13 So how are things progressing? Jared told me you had the 14 accommodation problem licked, but said you were having 15 trouble finding a room large enough to hold the entire 16 mob. A Humbug member who attends QUT checked it out and 17 said the largest room available at QUT help approx 500. 18 500 is I suspect too small. (Canberra limited their intake 19 to 500 in 2005, and had to turn people away). However 20 there are probably ways around this - video link ups to 21 other rooms, or the Entertainment Centre or even clever 22 use of an outdoor area. 23 24 In the mean time I have held a talk at Humbug to get 25 the project launched. A wiki has been set up: 26 http://www.stuart.id.au/lcawiki 27 to help us organise the bid, and Humbug members are 28 beginning to give suggestions, make offers of help and 29 ask questions. Politically, things have to start 30 moving along now. 31 32 Details I would really like from QUT are: 33 34 - Theatres for the talks. I think you have this sorted. 35 Could I get details (rooms and capacity)? 36 37 - Accommodation. I gather you now have this sorted as 38 well. What are the details? 39 40 - Large theatre for the keynotes. I gather this is an 41 issue. What options do you have? Should Humbug be 42 looking around to find other possible venues for the 43 keynotes? 44 45 - Registration desk, admin hidey hole. This a central 46 desk attendees can find the "people in charge", and 47 some private area the organisers can get piece and 48 quiet to organise fire fighting. 49 50 - Costings. What will the above cost us? What funds 51 can QUT provide. 52 53 - A firm 'yes' :) 54 55 They are the major items that have to be finalised soon. 56 Other things you may be able to assist with are: 57 58 - Venue for the professional delegates session. This is a 59 a room for the evening, typically standing only, good 60 quality finger food & drinks (wine & beer) provided, approx 61 400 people. In your case the venue would showcase the 62 Uni. As I recall you had something in mind. Previous 63 venues have been science centres, castles, museums. 64 65 - Catering for between talks. This is typically coffee and 66 associated finger food. There are around 7 talks a day, 67 creating 5 catered breaks. 68 69 - Venue for open day. Only requirements are that it be 70 covered and largish, with tables, power provided for the 71 exhibits. 72 73 - Publishing facilities. A means of producing booklets, A4 74 sheets, laminated notices and other stuff required for 75 organising conferences. 76 77 - Again, costings for the above. 78 79 Finally, is there a time when we can get together and put 80 this to bed? Its needs to be within the next week or two. 81 82 -- 83 Regards, 84 Russell Stuart 85 +61 438 805 133
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